Beginning with Office 2007 and Windows Vista, Microsoft introduced six new TrueType fonts. They are: Calibri, Cambria, Candara, Consolas, Constantia and Corbel. If you don’t have these fonts and open a document that uses them, it may not display properly. If the document is an Adobe PDF, you may, under some circumstances, see an unintelligible series of dots, accompanied by a message that one or more fonts is missing.

Fortunately, you don’t have to upgrade to the latest version of Microsoft Office, or move to Vista or Windows 7, to get the new fonts.

If you are running Windows XP or Windows 2000, but not any Office 2007 components, the easiest solution is to download and install PowerPoint Viewer 2007. The download is free and requires no validation checks. Installing the PowerPoint Viewer installs the new fonts as well. Simple.

And by the way . . .

Technically, this is a license violation but, if you want just the fonts without the PowerPoint Viewer, there is a way to do this. Here’s the general procedure:

1. The PowerPointViewer.exe executable is actually an archive. Extract the contents to a new folder someplace convenient. 7-Zip and PeaZip can do this, as can the venerable, but non-free, WinZip.
2. Take a look at the files you’ve just extracted and you’ll see yet another archive named ppviewer.cab, which contains the font files. Extract its contents.
3. Use the Windows Control Panel “Fonts” applet to install the new fonts from wherever you placed the contents of ppviewer.cab. (Choose the “Install New Font…” option from the the “Fonts” applet’s File menu.) Make sure the “Copy fonts to Fonts folder” option is checked.

Running Linux? See this article.

At base, a file name has two parts: the actual name you assign to the file and its extension. Think of an extension as the part of the name that identifies the file’s type. For example, suppose you create a Word document named “Newsletter”. The name of the file on disk is “Newsletter.doc” (or maybe “Newsletter.docx” if you’re using Word 2007). The “.doc” (or “.docx”) part is the file’s extension. It tells Windows that the file is a Word document and that it should be opened with Microsoft Word and not some other program.

Unless you tell it not to, Windows hides the extensions for all recognized file types. So, if you look in your documents folder, you will see your Word document listed as “Newsletter”, not “Newsletter.doc”. Windows is trying to be “helpful,” here. The idea is that, if you saved your document as “Newsletter”, it is less confusing if it simply shows up as “Newsletter” on disk.

Now, there are a couple of problems with this.

Scammers sometimes take advantage of this extension-hiding feature to make infected email attachments look harmless — sort of. For instance, they might create an infected email attachment named “bargains.txt.exe”. The “.exe” part means that it is a program but, if Windows is hiding extensions, the name will appear as “bargains.txt”. The bad guys are hoping that some folks might be inattentive, think, “Hey, it’s just a harmless text file,” and open the attachment. Oops.

Also, you might occasionally want to be able to edit an entire file name, including the extension. For instance, I sometimes do this if I am dealing with an old or damaged file that I’m not quite ready to delete. Giving it a “.old” or “.bad” extension ensures it won’t be opened or run accidentally until it’s time to send it to that big bit-bucket in the sky.

Bottom line: Revealing file extensions doesn’t hurt anything, it increases your security slightly and it might come in handy some day.

Here’s how it’s done:

Windows XP and earlier

1. Open a folder. The “My Documents” folder is as good a choice as any. (I.e., click the Start button; click “My Documents”.)
2. Click the “Tools” menu and choose “Folder Options…”
3. Click on the “View” tab. In the “Advanced settings” section, clear the checkmark next to “Hide extensions for known file types”.
4. Click the “OK” button.

Windows Vista & Windows 7

1. Open a folder. The “Documents” folder is as good a choice as any. (I.e., click the Start button; click “Documents”.)
2. Press the “Alt” key (located on either side of the space bar). This will make the menus appear.
3. Click the “Tools” menu and choose “Folder Options…”
4. Click on the “View” tab. In the “Advanced settings” section, clear the checkmark next to “Hide extensions for known file types”.
5. Click the “OK” button.

That’s it. You’re done. Any time you open a file folder, you’ll be able to see complete file names instead of the user-remedial versions.